Clerk of Circuit Court

Information regarding services that the City of Alexandria offers.

Page updated on Mar 25, 2020 at 11:59 AM

Circuit Court Clerk's Office Temporary Emergency Procedures


Effective immediately, the Circuit Court Clerk's office will operate on a reduced schedule from 9:00am to 3:00pm until further notice. 

In response to the public health emergency related to COVID 19, the Alexandria Circuit Court Clerk’s Office will implement the following measures effective Thursday, March 19, 2020.  To ensure safety of the staff and the public by implementing social distancing, there will be NO WALK-IN SERVICE available at the Clerk’s office for any reason.  An appointment will be required for all transactions and the number of appointments will be limited to ensure customers may maintain appropriate social distance.  The Alexandria Sheriff’s Office will not allow any person access to the courthouse to visit the Circuit Court Clerk’s Office unless they have an appointment.

The Clerk’s Office will now accept credit cards as payment method for ALL transactions to reduce the need for handling cash.  Customers are encouraged to pay by credit card if possible. 

Marriage Licenses –Walk-in requests will no longer be accepted.

Probate – Walk-ins will no longer be accepted.  All scheduled probate appointments will be rescheduled to the week of April 20th and later.  All calls made to the probate division will be returned in the order received.


Land Records – The Records Room will be closed to the public except by appointment.   

  • If a title search or deed information is needed, you must request an appointment by emailing land.records@alexandriava.gov. Appointments will be for one hour in the Records Room doing research. You may not reserve more than two consecutive one-hour appointment slots.
  • Persons needing copies of deeds, land records, judgments or historic records may contact the Land Records Division via email at land.records@alexandriava.gov to request copies, pay for the copies by phone, and have the copies mailed to them. Please note that we cannot conduct research, so you must provide the Book and Page and/or Instrument Number for the documents that are being requested.
  • To facilitate remote research and reduce the need to visit the courthouse, secure remote access fees will be waived for 30 days for new subscribers.  Existing online access subscribers will automatically receive free 30-day extensions of their access which will be added to the end of their current subscription period.  No refunds will be given.  To request remote access visit https://alexandriava.gov/courtrecords and click New Subscriber Registration
  • For those who want to drop off recordings without making a scheduled appointment, there will be an inbox clearly marked 'Deed Recordings' at the screening post of the courthouse. Please make sure to include all requirements in a sealed envelope. If you have any questions regarding this procedure, please call 703-746-4044 Option 2, then choose Option 3. 
  • For criminal payments you can now make payments over the phone. Call 703-746-4044 Option 2, then Option 3 to make payments through your own credit card. If you need your receipt, please provide your address so it can be mailed to you. You can also set up an appointment to come in if it is urgent through land.records@alexandriava.gov. Once we receive the request, we will coordinate with you promptly. Moreover, we will still accept payments through the mail just as we have previously.

 

Civil / Criminal Case Matters – The public service area will be closed except by appointment.

  • We encourage parties to mail in pleadings to existing cases where fees are not required. You may also drop off your pleadings at the marked box located at the screening post of the courthouse. If you wish to receive date-stamped copies of your pleadings, make sure to include a self-addressed, stamped envelope. If your pleadings require a fee, they will not be accepted via the drop box.
  • If a service provided by our office requires a fee, you must schedule an appointment by emailing case.intake@alexandriava.gov and provide information on the needed service and two preferred dates to visit our office. This includes, but is not limited to initiating new case actions (lawsuits, name changes, divorces, etc.), filing pleadings with service requirements, taking the oath as Notary Public, applying for a concealed carry permit (can also be mailed in), etc. Appointments will be for 30 minutes. Make sure you bring the correct fees as you will not be allowed to exit and reenter the courthouse during the appointment.
  • Parties that wish to use couriers to file their pleadings and receive date-stamped copies at the same time MUST schedule an appointment. 
  • Customers needing copies of marriage licenses, orders from case files, or other pleadings may send their requests to case.intake@alexandriava.gov and provide specific information regarding their request and arrange for payment over the phone. We will mail copies to the address provided. Please note that we cannot conduct any type of historical search; you must provide specific information of the record you need.
  • If you have questions, please call 703-746-4044 then choose Option 2, then choose Option 1 and our clerks will do their best to address your questions. 


Memorandum Regarding Alexandria Circuit Court Ordered Covid-19 Temporary Procedure

Consistent with the Chief Justice of the Supreme Court of Virginia's order Declaring a Judicial Emergency, and the Circuit Court of Alexandria's Pandemic Policy Procedures, the following are the Circuit Court's procedures effective March 17, 2020  MemorandumCOVID19 Temporary until further notice of revision. 



Birth Records 

  • Birth Certificates are not kept by the Clerk of Court. The Health Department can issue birth, death, or other vital records. For hours and requirements, visit their website or call 703.746.4991. Copies of birth records can also be obtained from the state Office of Vital Records at 804.662.6200 or at most Virginia Department of Motor Vehicles location.

Businesses 

  •  As of January 1, 2020, the Clerk's Office of the State Corporation Commission is the central filing office in Virginia for all certificates of assumed fictitious name. A certificate of assumed or fictitious name must be prepared on a form prescribed by the commission. All prior city Fictitious name filings are still dissolved at the local Circuit Court. You can  contact the Clerk at 703.746.4044 (option 2,3). For other business license related matters, contact the Business License Office at 703.746.3903..
  • Printed index of trade names from 1950, computerized index from 1984, corporation records prior to 1988, available in Clerk's Office.
  • For information about corporations, limited partnerships, limited liability companies and New Fictitious name forms, contact the State Corporation Commission 804.371.9967
  • Download  Certificate of Dissolution of Trade Name.
  • Filing fee is $10.00, there will be a charge of $2.50 if you would like a certified copy.

Civil Action, Money Damages and Collections of Bad Debts 

  • Amounts under $25,000.00 usually are filed in General District Court, the small claims court, which has fill-in-the-blank forms. Phone 703.746.4021
  • No forms available for the circuit court.
  • Civil Fee Schedule (effective July 1, 2015) Service fees will be additional.
  • Lawyer Referral 703.548.1105
  • Legal Aid 703.684.5566
  • Printed indexes from 1870 until 1984.
  • Computerized indexes from 1984
  • Coversheet used when filing a new law case.
  • Case status information can be obtained Monday - Friday 9:00 a.m. to 2:30 p.m. by calling the clerk's office 703.746.4044 (option 2,1)

Concealed Handgun Permits 

  • View  Application Requirements for City of Alexandria.
  • Completed application along with a $50.00 fee shall be submitted to the Clerk's Office for the Alexandria Circuit Court, between the hours of 9:00 a.m. and 2:30 p.m. Monday through Friday, either in person or by mail. Contact Clerk  703.746.4044 (option 2,1) for more information.
  • For more information pertaining to the laws regarding concealed handgun permits such as reciprocity or non-resident applications, please visit  Virgina State Police.
  • For replacement permit due to new address or loss of current permit complete the following form and submit to clerks office with proof of new address
  • Download  Concealed Handgun Permit Application

Criminal Felony Cases and Misdemeanor Appeals 

  • Criminal case hearings and motions are heard by the court every Thursday, which is Commonwealth Day.
  • Traffic and misdemeanor appeals are heard the 3rd Tuesday each month.
  • Delinquent collections of costs and fines are done through the Virginia Department of Taxation 804.367.0016
  • Collection of Court Costs Policy  (Effective July 1, 2017)
  • For information on a Circuit Court Criminal case call 703.746.4044 (option 2,2)

Divorces 

  • No forms available from the clerk's office, however an uncontested divorce information packet is available in the Alexandria Law Library 703.746.4077
  • Coversheet used when filing a new divorce case.
  • Information on Parent Education Providers in Virginia 
  • The filing fee for a divorce case is $86.00. If you are requesting to have a maiden name restored, there is an additional fee of $21.00. If you are requesting to have a Virginia Sheriff's Department serve the Defendant, there is an additional fee of $12.00. If you have any questions call 703.746.4044 (option 2,1)
  • Lawyer Referral 703.548.1105
  • Legal Aid 703.684.5566
  • Printed indexes from 1870 until 1984
  • Computerized indexes from 1984

Land Records 

  • Printed indexes from 1800's until October 1993, records in printed books and on microfilm, available to public 9 a.m. to 2:30 p.m. Monday thru Friday.
  • Records after October, 1993, maintained in automated Supreme Court of Virginia Records Indexing System available in Clerk's Office.
  • Recordings done 9:00 a.m. - 2:30 p.m. Monday thru Friday.
  • Copies $0.50 per page; $2.00 for certification of a document.
  • Call 703.746.4044 (option 2,3) for the latest deed recording information and costs.
  • If you are recording a deed and need to calculate the fees, you can go to Virginia Courts Deed Calculation.

Marriage Information 

  • Marriage Licenses are issued in the Circuit Court Clerk's office at 520 King St., Room 307. Both parties must appear together to obtain a license and must present an UNEXPIRED, government issued picture identification (i.e. drivers license, passport).
  • Fee for the marriage license is $30.00, Cash or Credit Card (requires a convenience fee) 
  • No blood tests, no waiting period, no residency requirements.
  • There is no one in the clerk's office to perform wedding ceremonies, you must have a marriage ceremony in Virginia within 60 days of the issuance of the license. List of Individuals who can perform a civil marriage ceremony.List of Civil Celebrants 07/29/2019
  • Religious Officiants must be authorized by the Court to perform marriage ceremonies in the Commonwealth of Virginia.  Alexandria Circuit Court Requirements, pursuant to VA Code 20-23.
  • Indexes and records available from 1870, computerized after 1983, open to public 9 a.m. to 3 p.m. Monday thru Friday.
  • Copies of marriage certificates for proof of marriage are available from the clerk's office after the original license is returned by the marriage celebrant. Provide the names of both parties at the time of the marriage, date of marriage and $2.50 cash or money-order for each certified copy; stamped, self-addressed envelope if mailing.

  • The Health Department can also issue copies of marriage licenses and other vital records; visit their website or call 703.746.4991 for more details.

Name Change 

  • Filed in the City or County where you are resident. Proof of residency will be required at time of filing (i.e. current driver's license, lease, or utility bill).
  • Sample forms available from the Alexandria Law Library at the courthouse.
  • File with the clerk the original notarized petition and proposed order. 
  • Filing fee is $41.00.

Notary Public Qualifications 

  • Complete the Notary Public Application electronically with the Secretary of the Commonwealth of Virginia.
  • There is no notary public in the Clerk's office. Many banks and law offices have a notary available for the public. Some notary listings are in the phone book yellow pages.
  • Notarized documents that are to be sent to other states or countries may require a certification of the notary public. If the notary public took his/her oath in Alexandria, the Clerk's office can provide that certification for a fee of $2.00.

Service Fees, Per Defendant 


Will and Fiduciary Records 

  • Probates done by appointment, for information and to schedule call (703) 746-4044 (option 2,4).
  • Printed indexes from 1800's until 1984
  • Computerized indexes from 1984
  • Death Certificates are not available from the clerk's office. You may contact the vital statistics section of the Alexandria Health Department at 703.838.4400 x200 or contact the Office of Vital Records in Richmond, Virginia 804.662.6200
  • Commissioner of Accounts 703.746.4031

* Case Information Includes :

  • Civil Cases since Jan. 1, 1983
  • Marriage Licenses since July 1, 1983
  • Trade Names since July 1, 1985
  • Financing Statements since July 1, 1985
  • Search Warrants since July 1, 1985
  • Fiduciary Cases since July 1, 1986
  • Judgments since July 1, 1986
  • Criminal Cases since July 1, 1987
  • Name Changes since July 1, 1984

All fees quoted on this site are subject to change at any time by the Virginia state legislature. 

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